Ext Administrative Specialist UA
External Kyiv Full-time Ukraine
Job Description
- Full administrative support of office operations, reception and document flow management (incoming and outgoing correspondence).
- Administration of access control systems, security processes and video surveillance; preparation of safety reports and management of employee access cards.
- Coordination and administration of local and international courier services (Nova Post, Ukrposhta, DHL), including shipment documentation, invoicing, customs coordination and communication with couriers.
- End-to-end vendor administration (contractors and service providers), invoice processing and ongoing communication.
- Administration of electronic digital signatures (creation, renewal and employee support).
- Support of onboarding processes and preparation of welcome packs for new hires and guests.
- Organization and support of office events (townhalls, celebrations, corporate activities) and holiday gifting coordination.
- Office space management, including maintaining order, comfort, locker administration and thematic office decoration.
- Organization of business transportation via taxi services.
- Provision of basic administrative IT support (DocOnline, Vchasno).
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Previous experience as Administrative Specialist / Office Administrator.
- Understanding of document management processes and knowledge of vendor administration principles.
- Experience in working with courier services, contractors and external service providers.
- High level of accuracy and attention to detail in handling documents, reports and systems.
- Strong organizational and multitasking skills with the ability to prioritize tasks independently.
- Excellent communication and stakeholder management skills.
- Ukrainian – fluent, English – intermediate (B1–B2).
- Experience in an international or multinational company is a plus.
- PC skills: MS Word, MS Excel, MS PowerPoint; experience with document management systems, electronic digital signature tools and ERP systems (SAP or other systems) is an advantage.
Additional Information
- Competitive salary and comfortable working conditions in the office.
- Compensations & benefits (including insurance programs and meal allowance).
- Rewards & recognition program, learning and development in multicultural environment.
- Corporate culture and open management team.
- Opportunity to grow and develop in a dynamic multinational company.
JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs.
Company Description
Who we are?
We are JDE Peet’s. We craft coffee for every cup and build brands for every heart.
JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs. In 2025, JDE Peet’s generated total sales of EUR 9.9 billion and employed a global workforce of more than 21,000 employees. Discover more about our journey to deliver a coffee for every cup and a brand for every heart at www.jdepeets.com.
What’s it like to work at JDE Peet’s?
We believe amazing things happen over a cup of coffee. Together, we create those moments every day, turning ideas into impact and possibilities into reality. At JDE Peet’s, we work as one team guided by our values: we Dare to Amaze, Own It, Make It Simple, and Win Together. Here, you’ll find the freedom to innovate, the courage to take bold steps, and the support to grow your career in a global environment.
Come join our team and discover what your cup of amazing can be!
Find out more at http://careers.jdepeets.com