Office Administration Specialist

We are looking for a friendly, proactive, and highly organized Office Administrator who takes pride in creating a welcoming and efficient office environment. The successful candidate enjoys working with people, has strong coordination and communication skills, pays attention to details, and is able to manage priorities while ensuring that daily office operations run smoothly. A positive attitude, problem-solving mindset, and passion for supporting teams are essential for this role.The position is part-time, requiring 4 days a week or 6 hours per day.

Key Responsibilities

• Coordinate and supervise office facilities, equipment, and supplies.
• Answer front-line calls, welcome visitors, and manage incoming correspondence.
• Organize, file, and update company documents (both digital and physical).
• Provide administrative and organizational support, including booking business travel.
• Organize meetings, company events, and team-building activities.
• Assist HR with onboarding new employees, scheduling interviews, document maintenance.
• Support Customer Service activities, including order management, invoice processing, and coordination of customer-related administrative tasks.
• Coordinate efficient use of the company parking facilities.
• Track and manage office-related expenses within budget.
• Prepare and submit reports on office usage, budget, or inventory as needed.
• Continuously review office policies and suggest improvements to create a pleasant and efficient work environment.